Clinton Foundation – Full-time Position, Scheduling Correspondence Assistant

Deadline: July 17, 2010

About the Clinton Foundation:

The William J. Clinton Foundation focuses on worldwide issues that demand urgent action, solutions, and measurable results — global climate change, HIV/AIDS in the developing world, childhood obesity and economic opportunity in the United States, and economic development in Africa and Latin America.

Overview:

The primary purpose of the Scheduling Correspondence Assistant is to ensure that all of President Clinton’s incoming invitations and meeting requests are properly managed. This person ensures that we respond to all inquiries by either turning down President Clinton’s attendance or facilitating the acceptance of certain events and meetings. The Scheduling Correspondence Assistant is also responsible for ensuring that all invitations are properly databased and filed for future reference.

Responsibilities:

• Manage the scheduling phone line, email and mailbox.
• Prepare lists of relevant invitations for the review of senior staff at the Clinton Foundation and work with senior staff on invitations that pertain to their departments and initiatives.
• Respond to all invitations in writing or over the phone.
• Coordinate President Clinton’s letters and videos with other departments throughout the Clinton Foundation.
• Oversee the Scheduling Department interns.
• Maintain the scheduling databases and files.

Qualifications:

• Undergraduate degree preferred
• Some administrative work experience preferred
• General understanding of the Foundation’s work and of President Clinton’s legacy.
• High level of judgment, discretion and tact when interacting with people who have invited President Clinton to various events.
• Ability to effectively direct 2 interns in order to maximize their efficiency and provide them with a rewarding internship.
• Must have excellent written and verbal communication skills and an ability to easily interact with others, especially members of senior staff.

Work Conditions:

• Significant computer work, which may require repetitive motion, prolonged periods of sitting, and sustained visual and mental applications.
• Occasional lifting, bending, pulling, collating, and filing, some of which could be heavy (>15 lbs) or require the use of carts.

This position is overtime eligible.

William J. Clinton Foundation & Office of President Clinton are Equal Opportunity Employers.

To apply, please click here.

Open Society Institute – Full-time Position, Program Assistant, Youth Initiative

Deadline: July 23, 2010.

Program Assistant, Youth Initiative
Open Society Institute – New York

The Open Society Institute works to build vibrant and tolerant democracies whose governments are accountable to their citizens. To achieve its mission, OSI seeks to shape public policies that assure greater fairness in political, legal, and economic systems and safeguard fundamental rights. On a local level, OSI implements a range of initiatives to advance justice, education, public health, and independent media. At the same time, OSI builds alliances across borders and continents on issues such as corruption and freedom of information. OSI places a high priority on protecting and improving the lives of marginalized people and communities.

Investor and philanthropist George Soros in 1993 created OSI as a private operating and grantmaking foundation to support his foundations in Central and Eastern Europe and the former Soviet Union. Those foundations were established, starting in 1984, to help countries make the transition from communism. OSI has expanded the activities of the Soros foundations network to encompass the United States and more than 60 countries in Europe, Asia, Africa, and Latin America. Each Soros foundation relies on the expertise of boards composed of eminent citizens who determine individual agendas based on local priorities.

The Youth Initiative supports young people in their efforts to be agents of positive change and advocates for the full and effective participation of all young people in the political, social and cultural life of their communities. The Youth Initiative operates globally to identify opportunities and threats to open society values that are particularly relevant to young people making the transition from childhood to adulthood. While primarily focused on empowering youth directly through its operating and grant-making programs, the Youth Initiative is also exploring how it might develop a role in advocating for the adoption of sound national and international youth policies on behalf of youth.

This initiative grew out of the OSI Network Debate Program (NDP), which operates in over 40 countries. To insure the continued success of the Debate Program and support our work in closed societies, OSI has established the Dutch and American International Debate Education Associations, which promote discussion and dialogue around the world.  Both associations work to sustain the network created by OSI. For more information on these organizations, see www.idebate.org.

While efforts to promote debate continue, the Youth Initiative also operates more broadly. The Network Support Program encourages Soros foundations network (SFN) members to include youth as partners in their work and assists them in doing so. It sponsors an annual conference for Soros foundations network staff and young activists to share skills and project ideas. The Youth Initiative’s third program, the Youth Action Fund (YAF), is a small grants program that supports projects proposed by individual young people who are interested in contributing to their communities and engaging their peers on open society issues. It is currently running in seven countries. All three programs act in concert with one another. For more on the Youth Initiative, visit soros.org/youth.

The Program Assistant will provide administrative support to the Youth Initiative.

Responsibilities

• Prepare and track annual budget and analyze program expenditures;
• Organize program’s administrative processes, including coordination with the OSI-Budapest Youth Initiative office;
• Assist in grants management, including preparing pre-grant documentation, maintaining filing system, and requesting and reviewing narrative and financial reports and related correspondence;
• Draft and manage consultancy agreements and vendor contracts;
• Pay consultant fees and vendor invoices; review and pay consultant expenses;
• Assist in scheduling appointments, conference calls and meetings; manage schedule of Program Director;
• Make logistical arrangements for meetings and other special events;
• Serve as liaison with both legal and financial departments;
• Draft and edit correspondence and memoranda, letters to grant applicants, and various other documents;
• Maintain and update program’s working files and databases;
• Manage the program mail and email;
• Maintain publications library and handle book shipments;
• Process Program Director’s expenses;
• Other projects as assigned.

Qualifications

• Bachelor’s degree required; accounting background preferred;
• Minimum one year previous office experience preferred;
• Excellent written, verbal and organizational skills required;
• Familiarity with processing expense accounts and reviewing budgets preferred;
• Flexibility and willingness to work simultaneously on a wide range of tasks and projects and ability to prioritize tasks;
• High level of self-motivation and ability to work independently when necessary;
• Ability to listen and communicate clearly and effectively with people from diverse cultures and backgrounds;
• Attention to detail and ability to work well under pressure;
• Pleasant, diplomatic manner and disposition in interacting with senior management, co-workers and the general public;
• Extensive computer skills (expertise with Microsoft Word, Access, Excel and Internet required; experience with databases preferred).

Start Date

ASAP

Compensation

Commensurate with experience. Excellent benefits package.

To Apply

Please email resume and cover letter with salary requirements before July 23, 2010, to: humanresources@sorosny.org Include job code in subject line: PA-YI

OR

Open Society Institute
Human Resources – Code PA-YI
400 West 59th Street
New York, New York 10019

FAX: 212.548.4675

No phone calls, please. The Open Society Institute is an Equal Opportunity Employer.

Open Society Institute – Full-time Position, Administrative Assistant

Deadline: July 15, 2010

Administrative Assistant, Communications
Open Society Institute – New York

The Open Society Institute works to build vibrant and tolerant democracies whose governments are accountable to their citizens. To achieve its mission, OSI seeks to shape public policies that assure greater fairness in political, legal, and economic systems and safeguard fundamental rights. On a local level, OSI implements a range of initiatives to advance justice, education, public health, and independent media. At the same time, OSI builds alliances across borders and continents on issues such as corruption and freedom of information. OSI places a high priority on protecting and improving the lives of marginalized people and communities.

Investor and philanthropist George Soros in 1993 created OSI as a private operating and grantmaking foundation to support his foundations in Central and Eastern Europe and the former Soviet Union. Those foundations were established, starting in 1984, to help countries make the transition from communism. OSI has expanded the activities of the Soros foundations network to encompass the United States and more than 60 countries in Europe, Asia, Africa, and Latin America. Each Soros foundation relies on the expertise of boards composed of eminent citizens who determine individual agendas based on local priorities.

Responsibilities

• Provide general administrative support, including photocopying, telephone coverage, faxing, filing, processing payments, organizing publication shipments, and database management;
• Maintain press lists;
• Monitor press clips;
• Field inquiries from journalists, reporters, and other interested parties;
• Promote OSI programs through the international media (print, electronic, radio and TV);
• Research information on Soros-related topics as needed for publications, articles, and papers;
• Assist with editing and writing of various program publications;
• Organize and supervise recording of special events (panels, forums, discussions) for OSI fellows and other people of interest;
• Manage vendor contracts related to press monitoring and event video production;
• Maintain calendar, contacts and coordinate travel for the Director of Public Affairs.

Qualifications

• Bachelor’s degree required;
• Minimum one year prior administrative experience essential, ideally with a communications or journalism background or interest;
• Excellent writing and communication skills;
• Must be highly organized, detail-oriented, and self-motivated;
• Advanced computer skills with Microsoft Word, Excel, Outlook, plus ability to do media research on the computer (e.g. Nexis);
• Attentive to detail and able to work well under pressure;
• Discretion and ability to handle confidential issues;
• Must be dependable, a good team player and able to work independently;
• Ability, flexibility and willingness to prioritize and work simultaneously on a wide range of tasks and projects;
• Commitment to working as a member of a team, pleasant, diplomatic manner and disposition in interacting with senior management, co-workers and the general public.

Start Date

As soon as possible

Compensation

Commensurate with experience. Excellent benefits package.

To Apply

Please email resume and cover letter with salary requirements before July 15, 2010, to: humanresources@sorosny.org. Include job code in subject line: CAA-Comm

OR

Open Society Institute
Human Resources – Code CAA-Comm
400 West 59th Street
New York, New York 10019

FAX: 212.548.4675

No phone calls, please. The Open Society Institute is an Equal Opportunity Employer.