Clinton Foundation – Full-time Position, Scheduling Correspondence Assistant
June 29, 2010 Leave a comment
Deadline: July 17, 2010
About the Clinton Foundation:
The William J. Clinton Foundation focuses on worldwide issues that demand urgent action, solutions, and measurable results — global climate change, HIV/AIDS in the developing world, childhood obesity and economic opportunity in the United States, and economic development in Africa and Latin America.
Overview:
The primary purpose of the Scheduling Correspondence Assistant is to ensure that all of President Clinton’s incoming invitations and meeting requests are properly managed. This person ensures that we respond to all inquiries by either turning down President Clinton’s attendance or facilitating the acceptance of certain events and meetings. The Scheduling Correspondence Assistant is also responsible for ensuring that all invitations are properly databased and filed for future reference.
Responsibilities:
- Manage the scheduling phone line, email and mailbox.
- Prepare lists of relevant invitations for the review of senior staff at the Clinton Foundation and work with senior staff on invitations that pertain to their departments and initiatives.
- Respond to all invitations in writing or over the phone.
- Coordinate President Clinton’s letters and videos with other departments throughout the Clinton Foundation.
- Oversee the Scheduling Department interns.
- Maintain the scheduling databases and files.
Qualifications:
- Undergraduate degree preferred
- Some administrative work experience preferred
- General understanding of the Foundation’s work and of President Clinton’s legacy.
- High level of judgment, discretion and tact when interacting with people who have invited President Clinton to various events.
- Ability to effectively direct 2 interns in order to maximize their efficiency and provide them with a rewarding internship.
- Must have excellent written and verbal communication skills and an ability to easily interact with others, especially members of senior staff.
Work Conditions:
- Significant computer work, which may require repetitive motion, prolonged periods of sitting, and sustained visual and mental applications.
- Occasional lifting, bending, pulling, collating, and filing, some of which could be heavy (>15 lbs) or require the use of carts.
This position is overtime eligible.
William J. Clinton Foundation & Office of President Clinton are Equal Opportunity Employers.
To apply, please click here.